Scrap Metal Accounting Software
Settlements, AR/AP, freight 5-way match, and native GL sync — purpose-built for scrap
OnlineScrap is scrap metal accounting software that closes the gap between the scale ticket and the GL. Native NetSuite and QuickBooks Online sync, settlements, AR/AP, 5-way freight invoice match across BOL / ticket / PO / rate / GL, multi-location consolidation, and per-yard P&L — all hardened on a platform that has processed 1B+ tickets since 2010.
The short answer
- What it is
- Accounting that starts at the scale ticket — settlements, AR/AP, 5-way freight match, and native GL sync.
- Who it's for
- Controllers and owners closing the gap between the yard and the general ledger.
- Proof
- Native NetSuite + QuickBooks Online sync on a platform that has processed 1B+ tickets since 2010.
What ships on day one
General ledger & sync
- Native NetSuite + QuickBooks Online sync
- Automatic AR/AP, settlements, and journal postings
- Multi-location consolidation with per-yard P&L
Controls & matching
- 5-way freight invoice match (BOL / ticket / PO / rate / GL)
- Mill outbound reconciliation against assay returns
- Audit-ready trail on every weight, price, and payout
- ISO 9001:2015 QMS — CAPA, audits, calibration, risk
- Automatic buyer-weight reconciliation with tolerance limits and mismatch flags
Billing & cash
- Digital BOLs generated from the scale ticket, with timestamped load photos
- Stripe payment links embedded in the BOL and invoice — buyers pay online in minutes
- Multi-ticket settlements, AR aging by account, and DSO tracking
Frequently asked questions
How is scrap metal accounting different from generic accounting?
Scrap accounting has to model grades, downgrades, reweighs, freight 5-way match, mill assay reconciliation, multi-location transfers, and multi-channel payouts (cash/check/ACH/prepaid card). Generic accounting software cannot do this without heavy customization.
Does OnlineScrap replace NetSuite or QuickBooks?
No — it integrates natively with both. OnlineScrap is the operational system of record; NetSuite or QuickBooks remain the GL of record. Settlements and journal postings flow automatically.
How does the 5-way freight match work?
Every freight invoice is matched across the BOL, the originating scale ticket, the PO, the contracted rate, and the GL posting. Variances are flagged before payment — no more freight overpayments.
Are payouts (cash, check, ACH, prepaid card) all reconciled to the GL?
Yes — all four payout channels are reconciled automatically with full audit trail.
Is multi-location consolidation supported?
Yes — unlimited locations under one tenant with per-yard P&L, central AR/AP, cross-yard transfers, and consolidated reporting.
How are supplier settlements calculated?
Automatically from the ticket: base price plus bonuses, deductions for quality, and volume tiers all resolve without an operator looking anything up. Weight reconciliation runs against the ticket, multiple tickets can be matched to one settlement to consolidate payments, and approved settlements post to AP in one click with every adjustment recorded for audit.
How do buyers get billed and pay?
Approved settlements become invoices automatically and go out by email with a Stripe payment link, so buyers pay online in minutes. The same payment link is embedded in the digital BOL, so buyers can pay before material ships. AR aging reports track outstanding settlements by age so you can identify slow-paying accounts and reduce DSO.
Can buyers verify weights themselves instead of calling us?
Yes — a self-service buyer portal lets them view inventory, upload their own scale tickets, submit weights, track shipments, approve settlements, and pay invoices. Their weight is compared to yours automatically against configured tolerance limits, so mismatches are flagged instead of argued about on the phone.
How fast can a load be closed out?
Same day. BOLs auto-generate from the scale ticket in a professional buyer-and-seller format with timestamped load photos attached as proof of condition at departure, drivers sign on a tablet or phone, and the BOL auto-matches to the receipt — so settlements take seconds rather than weeks.
